After a productive year, company managements often organize corporate retreats for executives. It’s an event that might require many expenses. However, certain factors like the choice of an event venue can ease financial planning. Before hiring formal venues for corporate events, the planner needs a checklist to ensure customers’ satisfaction.
Usually, event venue hire and selection is stress and a busy period of decision-making can affect the process negatively. The officer manager can ensure a smooth process by setting up a team of employees to assist the event planner. Let’s share some helpful information for your next corporate retreat.
What Options Should You Consider?
Your company can hire an event planner or ask members of staff to find befitting venues for the retreat. If the plan is done by the latter, the organizing team can use these key questions to guide their selection process.
Team Members Should Have a Common Agenda
The team must have ideas of bespoke venue for the corporate retreat because it will be a grand event. Usually, projects that involve planning don’t start with uniform decisions. Team members often describe their ideal locations, and venues differently. However, a member of the team can act as the secretary of the planning committee and document every idea.
After listening to everyone’s opinion, the team’s leader will define these preferences according to their budget. A critical element for planning that every member of this team requires is inter-personal relationship skills.
Get an All-Inclusive Package
Normally, corporate retreats for executives help to formulate business strategy and goals. During this event, there will be activities like team-bonding games, exercises, excursions, and parties. After choosing an ideal date for the corporate retreat, it’s ideal the space of the event centre before payment is made. It’s a win-win for the company if the venue has accommodation.
A venue with accommodation for participants reduces the cost of transportation during the event. Alternatively, the team can search for hotels with spacious conference halls, bars, and restaurants. The ideal venue for your retreat must have functional AV equipment, WIFI, and toilets. Other features include computers, projector screens, printers, and HVAC (heating ventilation and air conditioning) systems.
Create a Memorable Retreat
When the venue is easily accessible, attendees will have sufficient time to relax and prepare for the event after their arrival. As the facility manager to allow your team to inspect the parking lot. This strategy will help your team to plan for every session of the retreat. Making attendees happy great-tasting meals and memorable moments creates the right atmosphere for corporate events.
At the event centre’s restaurants, attendees can gather for breakout sessions and unwind before the next activity. Before the morning session, serve cups of tea or coffee to keep them mentally alert. Plan dinners and give every attendee a memorable retreat.
Make regular three-course, vegan, and diabetic meals. Also, consider guests with dietary restrictions.
Apart from having their favourite cuisine, everyone deserves to be treated nicely. Depending on your company’s budget, catering and mobile bar services can be arranged at the event’s venue. It shouldn’t be a boring night without spending time at the pub. Introvert guests can help themselves with some karaoke and enjoy the night like everyone.
Internal Communication is Key
Planning as a team requires people with management skills. Team members’ first responsibility is internal communication. There should be influencers in the retreat planning team. To make effective communication with team members, the group’s leader should appoint assistants to track the progress of every plan. Also, event contractors need supervision from the corporate client. Since the company’s corporate clients, the team acts in trust for management.